Hotel Information
The Royal Sonesta sits on the Cambridge side of the beautiful Charles River, which is filled with activity during this time of year. Visitors can make use of the wonderful facilities on-site such as the full-service fitness center or the atrium-style pool and Jacuzzi. The hotel is minutes away from historical sites, great shopping and restaurants, museums and theatre as well as sports and recreational activities.

Accommodations and Parking
Our special group rate at the Royal Sonesta is $165.00 per night for accommodations in either a single or a double size room (this does not include food, tax or gratuity). There will be a $25.00 charge for each additional person in the room. There is no charge for children 17 years or under when sharing a room with parents. Please call the Sonesta directly at 1-617-806-4200 to make your reservation and tell them you are with the SoL Annual Meeting (or you may complete the reservation online at the Sonesta website). Please make your reservation before June 3, as we cannot guarantee rooms after that date. Each guest room offers views of the Charles River, Cambridge or the Boston skyline and is equipped with mini-bar, coffeemaker, iron, CD clock radio, in-room movies, direct internet access, T1 and ISDN capabilities, voice mail and in-room safes. Check-in at the hotel is at 3:00pm and check-out is at 12:00pm. The day rate for self-parking at the Sonesta is $13.00, for valet parking it is $16.00. Overnight parking is $19.00.

Location and Directions
The Royal Sonesta is located at 5 Cambridge Parkway, Cambridge, MA 02142. The hotel is located just three miles from Logan Airport and taxi fare is approximately $15.00 each way. For driving directions, please contact the hotel directly at 1-617-806-4200.

Display Bookstore
You will have an opportunity throughout the meeting to display your publications at our bookstore. If you wish to make your materials available for browsing, please bring them with you to the hotel.

Attire
The attire for this meeting is casual, however, please bring a sweater because the temperature in the meeting rooms is sometimes difficult to control. Additionally, we will be spending a day and evening outside on Thompson Island. While Boston can be warm in late June, it can also cool down at night. Please be sure to bring comfortable walking shoes or sneakers, a jacket or sweatshirt, and rain gear.

Spouse / Family Participation
Spouses and partners are welcome to attend the cocktail reception on the first night for an additional charge of $75.00 and the evening celebration on Wednesday, June 26 (costs to be determined). There is plenty for the whole family to do while at the Sonesta. As part of the SummerFest program, the hotel provides bicycles and boat rides on the Charles River. In addition, Guest Services at the hotel can help you make arrangements to play tennis or squash, go on sightseeing tours and shopping excursions, arrange for theater tickets and museum tours. There are also special events taking place all the time throughout Boston.

Fee Structure, Expenses and Formal Scholarships
We made all efforts to make our Annual Meeting as open and accessible as possible to our diverse community of members and friends. A graduated fee schedule has been established to accommodate the various SoL constituencies. Special discounts are available for early registrations (by April 30th) and for SoL members bringing non SoL members to the meeting. (more information is available on the registration form) Scholarships will be available to reduce the registration fees. If you would like to apply for a scholarship, please fill out the designated area on the faxable registration form and fax it back no later than May 31st. The limited number of scholarships available will be awarded to qualified applicants on an ongoing basis until the deadline. The registration fee includes meeting materials, all sessions including Special Interest Group Sessions, the trip to Thompson Island, plus: dinners on Monday and Tuesday, lunches on Tuesday and Wednesday, and continental breakfast and breaks Tuesday through Thursday.

Meeting Cancellations and Late Fees
All cancellations must be received in writing and may be faxed to 1-617-354-2093. The amount paid less a $100.00 processing fee will be refunded for cancellations received in writing by June 11th. Thereafter, a 50% refund will be granted for cancellations received in writing between June 12-21st. There will be no refunds for cancellations received after June 21st. A $50 fee will be applied to all registrations received after June 15th and on-site.

Hotel Cancellations
You must cancel your reservation at the hotel by 6:00pm of the day prior to your arrival to avoid cancellation charges. Please call 1-617-806-4200 and be sure to obtain a cancellation number at the time of cancellation and retain this number for your records.